Making a Reservation

Before you begin

Be sure to observe the regulations applicable to use of the SPHPI facilities before making a reservation.

In order to make a request for space, you must have an account in the Online Reservation System. Please contact Tonga Alexander at (312) 996-6620, or via email at talexand@uic.edu, and provide her with your name, title, organization, mailing address, phone number and email. She will create an account for you and email your password to you.

Log-in

Once you have your account, you can use the Online Room Reservation System to search for available space and create a reservation request for your event. You may also request audio/visual equipment and services at that time.  Please refer to the Quick Reservation Guide for more information.

Upon submission, you will receive an email summary of the request. It is ONLY A REQUEST at this stage. The request will be sent to SPH staff, who will review it, reserve the space as “Tentative” and begin development of the contract.

Service Requests

Portia White will contact you to discuss any stated audio/visual equipment needs. Her contact information is (312) 996-1605, email sweetp@uic.edu.

Confirmation

Tonga Alexander will finalize the contract and forward it to the event contact person. Return the signed contract and your deposit or payment to Tonga at the UIC School of Public Health, 1603 W. Taylor St. , Chicago , IL 60612

Upon receipt of the payment, Tonga will confirm the reservation and all services.

Changes to your reservation

Changes to the event can be made via the EMS system until the day before the event.  To make changes either the day before or day of your event, please contact Ms. Alexander with your changes either by telephone (312) 996-6620, fax (312) 996-1374, or email talexand@uic.edu.

Prior to your event

Contact Mr. Jose Alvarez at (312) 413-2012 or by email at josies@uic.edu about posting informational and/or directional signs. All signs must be posted with non-acid tape. See regulations applicable to use of the SPHPI regarding signs (item 8).

Catering

Users are responsible for any and all catering needs and services. While SPHPI staff are not involved in selection or provision of services, we have offered information we’ve gathered on local catering services. Be sure clear delivery instructions are specified on the invoice for the driver and to have staff on site to receive the delivery.

Day of event

Ensure that clear signage to direct guests to proper room(s) has been posted.

Parking

Paulina parking garage is available across the street at Taylor and Marshfield (enter on Marshfield or Paulina). Street parking is available at metered spots.

Clean up and return all supplies. If space is not left in agreed upon condition, you will be charged custodial service. You will also be charged for any equipment or supplies not returned at the agreed upon time.