Making a Reservation

Before You Begin

Be sure to observe the regulations applicable to use of the SPHPI facilities before making a reservation.

Space requests can be made through our Virtual EMS online reservation system and require a user account. To request a user account, please complete the following User Account Creation Form . Before submitting a virtual EMS access form, you must obtain departmental approval to request or reserve SPH space on behalf of your unit.

Submitting Room Requests

After account creation and activation, users can use the Online Room Reservation System to browse for space availability and create a reservation request for an event. During this process, users have the ability to request audio/visual equipment and services.

Upon submission, you will receive an email summary of the request. Please note this is ONLY A REQUEST at this stage and is not a confirmed reservation. Room requests are routed to SPH personnel, who review and tentatively reserve the requested space if available. Requests are processed in the order in which they are received and you will be contacted within two to three business days of your request to begin contract development.

Confirmation

An SPH EMS administrator will finalize the agreement and forward it to the event contact person. Return the signed contract and your deposit or payment to the UIC School of Public Health, 1603 W. Taylor St., Chicago, IL 60612

Upon receipt of the payment, the SPH EMS administrator will confirm the reservation and all services.

Modifying Your Reservation

Most event adjustments can be made via the virtual EMS system. However, please be aware that there is a 48 hour window prior to the day of the event, where the ability to modify event information on the virtual EMS user-end becomes unavailable. To make such a change, please contact the SPH Front Desk by telephone at (312) 413-2012, or via email sphfrontdesk@uic.edu.

Prior to Your Event

Contact the SPH Front Desk to inquire about event signage posting regulations for informational and/or directional signs. The following applies to all event related signage:

  • All signs must be posted with non-acid tape (masking tape is preferred).
  • Display signage only on designated display stands provided by SPH Facilities.
  • Usage of easels is allowed as long as placement is in compliance with UIC building safety codes.
  • Event related signage will only be displayed on the day of the event only and no earlier than that.
  • Users looking to promote their event days in advance can inquire about SPH digital signage services.

For additional information, see regulations applicable to use of the SPHPI regarding signs (item 8).

Parking

Paid parking is available at the Paulina parking garage across the street at 915 S. Paulina St. (enter on Marshfield or Paulina). Street parking is also available at metered spots. For more information on nearby parking amenities please visit the UIC interactive Campus Map.

Day of Event

Ensure clear signage to direct guests to proper room(s) has been displayed.

Wrapping up

Please clean up after your event and return any borrowed supplies and equipment. Failure to leave space in an agreed upon condition, can result in an additional custodial service fee. An extra charge will be incurred for failing to return any equipment or supplies at the agreed upon time.