Conference Poster Grants
Overview
The School of Public Health offers a limited number of Conference Poster Printing Grants to currently enrolled SPH students seeking to print a poster for presentation of public health research or scholarly work at professional conferences outside of UIC. This assistance is intended to help offset the cost of printing services for SPH students and to encourage participation in poster sessions at external conferences. Grants are awarded based on application status and availability of funds. We expect to award approximately 50 grants up to the amount of $100 per request in this academic year.
Eligibility
- Applicants must be currently enrolled SPH students at the time of poster presentation.
- Poster must be accepted for presentation by the conference.
- Conference must be within the current academic year.
- Poster must include UIC SPH Logo – logos can be downloaded here.
- Applicants may receive only one grant per year. An academic year starts with the Fall semester and ends with the Summer semester.
- Requested amount cannot exceed cost of poster printing. A maximum of $100 can be awarded. Students are responsible for any costs exceeding the awarded grant amount, including the cost for reprints to correct misprints/errors.
- Grants are intended to offset the cost of poster printing to support dissemination of SPH students’ research and scholarly work.
- Students are expected to submit a copy of the final poster file so that we can track some of the excellent work SPH students are sharing with the public health community. We may follow-up and ask to share more about your presentation on our website or social media.
- Posters can be printed through UIC Creative and Digital Services. Printing at UIC is recommended so that payment can be made directly to the printer. Include a quote from the printer with your application to expedite payment.
- Students may use a non-UIC printer, but must pay the service provider directly. The poster grant will be paid to the student’s UIC account and is subject to the payment policy below. Allow additional time for processing.
How to Apply
- Download and complete the pdf application using the link below and email it to sph-research@uic.edu. Include “Poster Grant” in the subject line to help us expedite your request.
- Include a quote for UIC Creative and Digital Services to expedite approval and processing.
- Applications are reviewed by SPH Office of Research Services (ORS) staff.
- Additional information may be requested by SPH ORS.
- Students will be notified via email of award status within 5 business days of grant application submission.
- If the grant is approved, it is processed for payment. SPH will make payments directly to UIC Creative and Digital Services. The student must request a quote for printing prior to payment.
- If the student uses an external printing service, the payment will be made to the student account and may take up to two weeks after the request is entered in the payment system. Additional information will be requested for payments to foreign nationals.
- Payments disbursed to the student accounts will be made in accordance with UIC’s payment policy (see below). If the student has an outstanding balance, the funds will be applied towards the balance unless the student emails aroperations@uillinois.edu.
- Students must notify SPH-ORS immediately to stop the grant payment if they become aware that they will be unable to present at the conference.
UIC Student Payment Policy Heading link
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UIC Student Payment Policy
- All scholarships, fellowships and grants are considered a resource when determining the student’s eligibility for financial aid. Therefore, they are reported to the Office of Student Financial Aid (OSFA), and may have an impact on the type and amount of financial aid the student receives. OSFA will make the necessary adjustment to the student’s financial aid award upon notification of the scholarship, fellowship or grant. This adjustment may create or increase a balance due on the student’s university account. The student is responsible for reviewing her/his Financial Aid Award letter and student account billing statement after the scholarship, fellowship or grant has been paid in order to understand the impact of the payment.
- All scholarships, fellowships and grants paid to U.S. Citizens, Permanent Residents, and Resident Aliens will be reported to the student and the IRS on Form 1098-T for the calendar year in which the payment was made. The University of Illinois System does not report Form 1098-T for Nonresident Aliens unless requested.
- Scholarships, fellowships and grants for unqualifiedexpenses, i.e. room, board, travel, research, non-mandatory fees, books or supplies, are taxable income (refer student to IRS Publication 970). It is the student’s responsibility to determine and report to the IRS taxable scholarships, fellowships and/or grants received.
- When scholarships, fellowships or grants designated for travel, research or emergency expenses are disbursed to the student’s university account, they may be direct deposited to the student’s bank account if the student is enrolled in direct deposit and the student or unit emails aroperations@uillinois.eduto request disbursement be refunded to pay the student’s travel, research or emergency expenses.
Student Poster Grant Application
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Please direct all inquiries and questions regarding student poster grants to sph-research@uic.edu. Include key words “poster grant” in the subject line. We will respond as soon as possible.