Online Reservation System

Requesting space in SPHPI

Greetings  to organizations and individuals requesting space in the School of Public Health and Psychiatric Institute (SPHPI) facility located at 1601-03 West Taylor Street in Chicago, Illinois. Here you will find information on hosting an event in our facility, as well as the how to make a reservation using our new SPH Online Room Reservation System.

The information found in these web pages will help you secure the right space and assist you in preparing for your event. While the SPH Online Reservation System will guide you through the process, you may receive additional assistance in making your space selection by contacting our Office Support Specialist, Tonga L. Alexander (talexand@uic.edu), in room 1168 or at (312) 996-6620. In addition, Mr. Jose Alvarez (joseis@uic.edu) at the lobby reception desk, (312) 413-2012, may also assist you.

Contacts, Maps, Directions & Parking

Building Hours: 7:00am - 7:00pm

Following is a quick summary of things you should know:

RESPONSIBILITY

All users are fully responsible for observing the Regulations Applicable to the Use of SPHPI Facilities attached to the contract. Additionally, all users are responsible for observing all other applicable University Regulations as well as local, state and federal statutes that may apply.

RESERVATION CONFIRMATION

Upon receipt of the required deposit, a confirmation will be returned to the event's contact. Rooms are NOT guaranteed until the confirmation and contracts are issued.

RESERVATION CANCELLATIONS

Reservations must be cancelled immediately when necessary, but not less than 48 hours before the scheduled event. Failure to cancel 48 hours prior to the scheduled event will result in the loss of the deposit or full payment received for reservation where required at the time of booking. Full payment must be received not less than two weeks prior to the event or the reservation may be cancelled.

SPACE ASSIGNMENT

Space is assigned on a first-come, first-served basis. However, some SPHPI events take precedence over all reservations. Should it become necessary to re-assign reserved space, every attempt will be made to accommodate the user with similar space.

AUDIO/VISUAL TECHNICAL SUPPORT

Requests for technical support and/or equipment needs must be indicated at the time of the reservation request. For a list of items and pricing, click here.

PAYMENT

For university departments, you must provide a valid CFOAPAL in order to process the charges in BANNER. Checks are required from non-university organizations. No cash is accepted. Full payment must be received not less than two weeks prior to the event or the reservation may be cancelled.

SIGNS

Event-related signs must meet the sign posting regulations of the University of Illinois and the SPHPI facility.

EVENT LISTING

All events held in the SPH facility will be listed in the SPH Events Calendar. If your event is open to the public, please provide registration contact information.

CATERING

Users are responsible for any and all catering needs and services. While SPHPI staff are not involved in selection or provision of services, we can offer in the section below information we've gathered on local catering services. Be sure clear delivery instructions are specified on the invoice for the driver and to have staff on site to receive the delivery.

PARKING

Paulina parking garage is available across the street at Taylor and Marshfield (enter on Marshfield or Paulina). Street parking is available at metered spots.

PHOTOCOPYING AND FAXING

Unfortunately, these services are not available for public use.

BUILDING CONTACTS

Jose Alvarez (joseis@uic.edu) is located at the Lobby Desk and can be reached via telephone at (312) 413-2012 or by fax at (312) 413-2877.

Tonga Alexander (talexand@uic.edu) is the primary Reservationist and is located in the reception area on the 11th floor. She can be reached via telephone at (312) 996-6620 or by fax at (312) 996-1374

IN CASE OF EMERGENCY

UIC Police: (312) 996-4357 
UIC Fire: (312) 996-3473
UIC Engineers: (312) 996-2834 
SPHPI Emergency Facility Management: (312) 996-4680 or (312) 259-1603

 

Have a safe and healthy event!


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